Staying organized on the job will be a crucial factor for success. When discussing your background and experience with potential, a potential employer may ask about your strategy for organizing your workspace or time on the job. Having organizational skills will help you stand out from the crowd and give you the tools you need to succeed in your career. Here are a few things you need to know to boost your organizational skills.
Organization of Physical Space
Good organizational skills begin with your workspace. Some people rely on methods like the 5S system. It was an organizing system created by Toyota in Japan. It stands for:
- Sort: removing unnecessary items from the workspace
- Set in order: making things you use regularly accessible
- Shine: regularly maintain your work area
- Standardize: create processes to help stay organized
- Sustain: use methods to keep up the organization
You don’t have to use a system like 5S, but you can develop techniques that will help your physical workspace stay clean, neat, and easily accessible.
It’s easy to forget about our digital space when we think about organization. If you work with a lot of data, it’s essential to keep your computer and other digital media as organized as possible. That starts with your email. Many people subscribe to a zero inbox policy to clear out and respond to emails that would otherwise clutter your inbox. You also want to look at how you store files on your computer, including how you name them and a folder system to make it easier to find what you need quickly.
Task management is another critical aspect of organization. We’ll get into time management below, which is related, but task management is about prioritization. You need to know what tasks must be completed and prioritize to ensure that nothing falls through the cracks. This skill is crucial for finding a great job and advancing your career. A tried and true method is keeping a to-do list or a planner on your desk.
One last essential organizational skill you need to hone is time management. This often goes hand in hand with planning skills, but not always. Time management is how you can avoid rushing to finish a project in the last minutes before a deadline. Keeping a calendar and training your brain not to procrastinate will all help you develop this skill.
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